New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new Facilities Schedules™ Software user account and related Group(s).

Select your organization type. Selecting a classification will update the form below.

Class Description
Group A District Staff Members and School Groups
Group B School affiliated organizations including PTO/PTA/PA and Booster Clubs. Official bodies, departments, and agencies of Towns of Carmel, Kent, East Fishkill, Patterson, Putnam Valley and Southeast, the County of Dutchess and the County of Putnam. nonprofit groups which directly serve or benefit the school children of the Carmel Central School District or the Carmel Central School District community in general with no fee charged (possible examples are Boy Scouts, Girl Scouts, 4H Club), except youth organizations listed as Patriotic Society in Federal law.
Group C All non-profit groups that don’t fit into Groups A and B.
Group D Profit making groups to be determined by Administration.

User Information

Enter your first name

Enter your last name

Enter your email address

Re-enter your email address

Enter your password. Maximum 100 characters.

Re-enter your password. Must match the password entered above.

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Enter your group or organization name

Enter your group's street address

Enter your group's city

Select your group's state

Enter your group's zip code

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Accepted formats: PDF, JPG

Format: MM/DD/YYYY

Commercial General Liability Insurance $1,000,000 per Occurrence/$2,000,000 Aggregate, with no exclusions for athletic participants. $2,000,000 Products and Completed Operations $1,000,000 Personal and Advertising Injury $100,000 Fire Damage $10,000 Medical Expense Automobile Liability (When an organization's vehicle is brought onsite) $1,000,000 combined single limit for owned, hired, borrowed and non-owned motor vehicles. Workers' Compensation and NYS Disability Insurance (For Organizations with Employees) Statutory Workers' Compensation (C-105.2 or U-26.3); and NYS Disability Insurance (DB-120.1) for all employees. Proof of coverage must be on the approved specific form, as required by the New York State Workers’ Compensation Board. ACORD certificates are not acceptable. A person seeking an exemption must file a CE-200 Form with the state. The form can be completed and submitted directly to the WC Board online. Umbrella/Excess Insurance General Use: $1 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required Auto Liability and General Liability coverages. Organized Athletic Activities and Athletic/Recreational Camps: $5 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required Auto Liability and General Liability coverages. Carnivals and Firework Displays, etc.: $10 million each Occurrence and Aggregate. Umbrella/Excess coverage shall be on a follow-form basis over the required Auto Liability and General Liability coverages. User acknowledges that failure to obtain such insurance on behalf of the District constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to the District. The facility user is to provide the District with a certificate of insurance, evidencing the above requirements have been met before the event.

Additional Group Files

Accepted formats: JPEG, JPG, PNG, PDF

  • Proof of Non-Profit Status
    Accepted formats: JPEG, JPG, PNG, PDF
    • Proof of Non-Profit Status
  • Hold Harmless 
    Accepted formats: JPEG, JPG, PNG, PDF
    • Hold Harmless 
  • Additional Insurance  (If applicable)
    Accepted formats: JPEG, JPG, PNG, PDF
    • Additional Insurance  (If applicable)
  • Workers Compensation or W.C. Exemption (If Applicable) 
    Accepted formats: JPEG, JPG, PNG, PDF
    • Workers Compensation or W.C. Exemption (If Applicable) 

Files marked with star icon are required.

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